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Employment Updates from the DHS and SSA

 

In this week’s blog, Pre-Check is sharing employment updates from the Department of Homeland Security (DHS) and Social Security Administration (SSA). The DHS focuses largely on federal preparations to deal with terrorism while trying to manage other duties, including border security, customs, and emergency management. The SSA is the government agency that administers the social insurance programs of the United States. They cover a wide range of social security services, like disability, retirement, and survivors’ benefits.

 

The updates below come from the Best Practices Committee and will impact employers and their end-user clients.

 

SSA has a revised Form:

Form: https://www.taxverification.com/form_SSA-89.pdf
An updated Consent Based SSN Verification Form SSA-89 (Rev 04-2017) from the SSA was released on 6/26/17. You have until year end to make the transition to the new document.

 

What does this mean?

CBSV is the superlative personal identifier validation methodology as it matches Name, SSN, DOB, and Death Indicator to the SSA Master File and Death Index for any business purpose.



DHS has a revised Form:

Form: https://www.uscis.gov/system/files_force/files/form/i-9-paper-version.pdf
An updated Form I-9 for Employment Eligibility (version 07/17/17 N) from USCIS (part of DHS) was launched 7/7/17. Use the revised version or continue using Form I-9 with a revision date 11/14/16.

 

What does this mean?

On Sept. 18th, employers MUST use the revised form with a revision date of 07/17/17 N. Employers must continue following existing storage and retention rules for any previously completed Form I-9.

 

More Information:

For the areas affected by Hurricane Harvey, all Form I-9, Employment Eligibility Verification, requirements remain in effect. Employers must continue to complete and retain Form I-9 for all individuals they hire for employment.

 

For more information regarding how employers should complete the Form I-9 if an employee’s documents are lost, stolen, or damaged, visit the form here (PDF).

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Posted by Sandra Shinn in General

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