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Important Employment-Related Deadlines to Remember for 2017

Ohio Workers’ Compensation

The workers’ comp policy year for private employers runs from July 1st to June 30th. The 2017 policy year will run from July 1, 2017 to June 30, 2018. Although the start of the policy year is months away, enrollment for many important workers’ comp savings programs are right around the corner.

Here is a list of some of the important deadlines coming up in the next few months:

January 31, 2017

This is the deadline for the following programs for the 2017 policy year (July 1, 2017 to June 30, 2018):

Ø  Group Retrospective Rating

Ø  Deductible Program

Ø  One Claim Program

Ø  Individual Retrospective Rating

February 28, 2017 – Self-insured employers need to have their annual SI-40 reports filed by the end of February. Self-insured employers also need to make sure that they have paid the first half of their self-insured assessment payments by the end of February.

March 31, 2017

Ø  Drug-Free Safety Program: Employers that participated in the Drug-Free Safety Program for the preceding July 1 program start date need to file their annual reports.

 

Ø  Employers have until the end of March to request changes in their estimated annual payroll exposures for the 2016 policy year (July 1, 2016 to June 30, 2017).

 

Ø  Employers have until the end of March to request changes in their installment plans for the 2016 policy year.

 

Ø  This is the deadline for submitting:

*        Proof of One Claim Program education requirement

*        Experience Modifier Cap (EM cap) requirements

May 1, 2017 – The BWC will mail notices indicating their estimates of annual premiums for the 2017 policy year (July 1, 2017 to June 30, 2018).

May 15, 2017 – This is the last date employers can request changes to installment plan schedules for the 2017 policy year.

May 31, 2017

This is the deadline for the following applications for the 2017 policy year:

Ø  Drug-Free Safety Program application

Ø  Industry-Specific Safety Program application

Ø  Transitional Work Bonus application

June 1, 2017 – The BWC will mail out 2017 premium invoices.

June 30, 2017

This is the deadline for the following:

Ø  First installment payment of the 2017 policy year due to the Ohio BWC

Ø  Deadline for safety council participation requirements

Ø  Copy of certificate of 2-hour mandatory safety training for the 2016 policy year if required for participation in group and other Ohio BWC programs for the 2016 policy year

Ø  Deadline for Industry-Specific Safety Program loss prevention activities and on-site consultation survey (SH-29)

July 1, 2017 – Start of 2017 policy year (July 1, 2017 to June 30, 2018) and the BWC sends out notices for employers to report their payroll true-up reports for the 2016 policy year (July 1, 2016 to June 30, 2017).

July 3, 2017 – The first installment payment for the 2017 policy year is due, and this is also the last day for employers to get Early Payment Discounts by paying for the full 2017 policy year.

August 15, 2017– True-up payroll reports for the 2016 policy year (payroll reports from July 1, 2016 to June 30, 2017) due to the BWC.

August 30, 2017 – Employers participating in the advanced level of the Drug-Free Safety Program need to file their action plans (DFSP-5).

August 31, 2017 – Self-insured employers need to make sure that they have paid the second half of their self-insured assessment payments by the end of August.

November 20, 2017 – This is the deadline for group rating for the 2018 policy year (July 1, 2018 to June 30, 2019).

 

Occupational Safety and Health Administration (OSHA)

All employers with OSHA reporting and recordkeeping requirements need to post OSHA Form 300A from February 1st to April 30th.       

* For more information on OSHA recordkeeping requirements and forms, please check out the United States Department of Labor website dedicated to OSHA at: https://www.osha.gov/recordkeeping/RKforms.html.

 

Affordable Care Act Reporting

The IRS cut employers a break in 2016 when they gave employers an extra two months to distribute ACA forms to employees and a three-month extension on filing with the IRS for 2015 the tax year.

The IRS will be cutting a similar break in 2017 with the dates listed below. You can also check out the information from the IRS at: https://www.irs.gov/pub/irs-drop/n-16-70.pdf.

 

ACA Information Reporting Forms

 

0B 2016 Tax Year Deadlines

(forms filed in 2017)

Forms 1095-B and 1095-C due to employees (to be postmarked if mailed, or sent by e-mail if applicable conditions met).

 

March 2, 2017

Forms 1094-B, 1095-B, 1094-C and 1095-C due to IRS if filing on paper.

 

February 28, 2017

Forms 1094-B, 1095-B, 1094-C and 1095-C due to IRS if filing electronically.*

 

March 31, 2017

 

*Any employer filing 250 or more information returns during the calendar year must file these returns electronically. For employers with fewer than 250 returns, electronic filing is voluntary.

 

This post was written by:

 

Andy Lembach, SHRM-CP

Chief Marketing Officer

28605 Ranney Parkway

Westlake, Ohio 44145

Phone: 440-249-5214

Fax: 440-249-5215

Cell: 614-296-6255

alembach@spoonerinc.com

www.spoonerinc.com

 

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Posted by Andy Lembach in General

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