Important Employment-Related Deadlines to Remember for 2017

Ohio Workers’ Compensation

The workers’ comp policy year for private employers runs from July 1st to June 30th. The 2017 policy year will run from July 1, 2017 to June 30, 2018. Although the start of the policy year is months away, enrollment for many important workers’ comp savings programs are right around the corner.

Here is a list of some of the important deadlines coming up in the next few months:

January 31, 2017

This is the deadline for the following programs for the 2017 policy year (July 1, 2017 to June 30, 2018):

Ø  Group Retrospective Rating

Ø  Deductible Program

Ø  One Claim Program

Ø  Individual Retrospective Rating

February 28, 2017 – Self-insured employers need to have their annual SI-40 reports filed by the end of February. Self-insured employers also need to make sure that they have paid the first half of their self-insured assessment payments by the end of February.

March 31, 2017

Ø  Drug-Free Safety Program: Employers that participated in the Drug-Free Safety Program for the preceding July 1 program start date need to file their annual reports.


Ø  Employers have until the end of March to request changes in their estimated annual payroll exposures for the 2016 policy year (July 1, 2016 to June 30, 2017).


Ø  Employers have until the end of March to request changes in their installment plans for the 2016 policy year.


Ø  This is the deadline for submitting:

*        Proof of One Claim Program education requirement

*        Experience Modifier Cap (EM cap) requirements

May 1, 2017 – The BWC will mail notices indicating their estimates of annual premiums for the 2017 policy year (July 1, 2017 to June 30, 2018).

May 15, 2017 – This is the last date employers can request changes to installment plan schedules for the 2017 policy year.

May 31, 2017

This is the deadline for the following applications for the 2017 policy year:

Ø  Drug-Free Safety Program application

Ø  Industry-Specific Safety Program application

Ø  Transitional Work Bonus application

June 1, 2017 – The BWC will mail out 2017 premium invoices.

June 30, 2017

This is the deadline for the following:

Ø  First installment payment of the 2017 policy year due to the Ohio BWC

Ø  Deadline for safety council participation requirements

Ø  Copy of certificate of 2-hour mandatory safety training for the 2016 policy year if required for participation in group and other Ohio BWC programs for the 2016 policy year

Ø  Deadline for Industry-Specific Safety Program loss prevention activities and on-site consultation survey (SH-29)

July 1, 2017 – Start of 2017 policy year (July 1, 2017 to June 30, 2018) and the BWC sends out notices for employers to report their payroll true-up reports for the 2016 policy year (July 1, 2016 to June 30, 2017).

July 3, 2017 – The first installment payment for the 2017 policy year is due, and this is also the last day for employers to get Early Payment Discounts by paying for the full 2017 policy year.

August 15, 2017– True-up payroll reports for the 2016 policy year (payroll reports from July 1, 2016 to June 30, 2017) due to the BWC.

August 30, 2017 – Employers participating in the advanced level of the Drug-Free Safety Program need to file their action plans (DFSP-5).

August 31, 2017 – Self-insured employers need to make sure that they have paid the second half of their self-insured assessment payments by the end of August.

November 20, 2017 – This is the deadline for group rating for the 2018 policy year (July 1, 2018 to June 30, 2019).


Occupational Safety and Health Administration (OSHA)

All employers with OSHA reporting and recordkeeping requirements need to post OSHA Form 300A from February 1st to April 30th.       

* For more information on OSHA recordkeeping requirements and forms, please check out the United States Department of Labor website dedicated to OSHA at:


Affordable Care Act Reporting

The IRS cut employers a break in 2016 when they gave employers an extra two months to distribute ACA forms to employees and a three-month extension on filing with the IRS for 2015 the tax year.

The IRS will be cutting a similar break in 2017 with the dates listed below. You can also check out the information from the IRS at:


ACA Information Reporting Forms


0B 2016 Tax Year Deadlines

(forms filed in 2017)

Forms 1095-B and 1095-C due to employees (to be postmarked if mailed, or sent by e-mail if applicable conditions met).


March 2, 2017

Forms 1094-B, 1095-B, 1094-C and 1095-C due to IRS if filing on paper.


February 28, 2017

Forms 1094-B, 1095-B, 1094-C and 1095-C due to IRS if filing electronically.*


March 31, 2017


*Any employer filing 250 or more information returns during the calendar year must file these returns electronically. For employers with fewer than 250 returns, electronic filing is voluntary.


This post was written by:


Andy Lembach, SHRM-CP

Chief Marketing Officer

28605 Ranney Parkway

Westlake, Ohio 44145

Phone: 440-249-5214

Fax: 440-249-5215

Cell: 614-296-6255


/ Print
Posted by Andy Lembach in General


Be the first to comment
0 Pending Comments
 Keep me updated of follow-up comments!
Most Recent

By Sandra Shinn
November 15, 2017 Category • General

There is hardly a person that the current opioid crisis does not affect. Whether you personally know someone who suffers from opioid addiction, or you know a friend of a friend This is a very real and growing problem that continues to touch the lives of too many people. In this blog, were going to address some of the main factors of the opioid crisis, with the help from our friends at Quest Diagnostics: How Does it Start? Yes, opioid addiction can begin by just hanging out with the wrong crowd, but more often than not, it begins at a doctors office. Many prescriptions for painkillers are careless or overprescribed, which can frequently leads to the misuse of the prescription. Quest shares how misuse can work: Misuse occurs when a prescribed drug is taken in a way that is not consistent with a physicians orders. For many, deviating from a doctors instructions may lead to dependence on painkillers and, in the worst case scenario, seeking out to find street drugs like heroin

By Sandra Shinn
November 06, 2017 Category • General

Carnivals and fairs have recently been a hot topic up for public debate after several incidents this year involving assault, sexual harassment, and drug abuse happened all over the nation. With no government oversight, state laws, or local regulations, its important to understand how each employee is vetted and hired so we can all feel safe and have peace of mind at our next carnival. What it essentially comes down to, is that the hiring and vetting processes are solely determined by each company for each carnival, festival, and fair. This includes determining whether or not a company wants to perform a background check at all on a candidate, and even when deciding which past criminal offenses they will or will not accept when looking at an applicants record. Sometimes, this means applicants with criminal history can slip through the cracks For example, employee Jeffrey Thomas Pendzimas of the Minnesota State Fair, was charged with sexual assault on a woman in front of her children

By Sandra Shinn
October 17, 2017 Category • General

This blog has been written by Roy Maurer of SHRM. Pre-Check is re-posting it with permission. Roy Maurer | Employers that conduct background screens need to keep up as states expand the types ofcriminal records eligible for sealing or expungement. Mayor Muriel Bowser of Washington, D.C., recently proposed to wipe clean the arrest records of people who were not later convicted. Her plan joins a spate of efforts dubbed second chance or clean slate bills that would limit employers access to criminal records of arrests without convictions, minor misdemeanors and even low-level felonies, to improve ex-offenders job prospects. Most states allow for criminal records to be sealed or expunged, although laws vary by state. Some states do not permit expungement, or they allow expungement under very limited circumstances. Dealing with sealed or expunged records can be tricky for employers conducting background screens because of differences in state laws and the